Resolutions voted and adopted at the SGM, 23rd of June 2018
Resolution #1 – Capital Budget Approval [The three options herein are not mutually exclusive.]
Resolution 1a (Budget approval for the Spiritual Hub):
Be it resolved that pursuant to the recommendations of the Board of Directors at this Special General Body Meeting held in Ottawa on the 23rd of June, 2018, the Board is granted the authority to establish a Spiritual Hub―”Meditation and Peace Garden”— as a community facility for Yoga, Meditation, spiritual discourses, scholastic studies, peace retreats, etc. in an open-air natural habitat.
For this purpose, the Board is given the authority to commit a maximum of $200,000 from the Capital Fund of the Corporation.
Resolution 1b (Budget approval for the Sports Hub/Collaborative partnership with a Sports Club):
Be it resolved that pursuant to the recommendations of the Board of Directors at this Special General Body Meeting held in Ottawa on the 23rd of June, 2018, the Board is granted the authority to enter into a collaborative arrangement with the Nepean Nighthawks Field Hockey Club, for its Field Hockey and Soccer sports facility with a clubhouse, which could be used as an Indo-Canadian community meeting venue.
For this purpose, the Board is given the authority to commit a maximum of $250,000 from the Capital Fund of the Corporation.
Resolution 1c (Budget approval to acquire a property for the Physical Hub):
Be it resolved that pursuant to the recommendations of the Board of Directors at this Special General Body Meeting held in Ottawa on the 23rd of June, 2018, the Board is granted the authority to acquire a suitable property―building or land―for the Physical Hub, the Indo-Canadian Community Centre.
For this purpose, the Board is given the authority to commit a maximum of $750,000 from the Capital Fund of the Corporation.
Resolution #2 – Amendments to Bylaws as of 23rd of June, 2018 [Click here to read the bylaws (before and after this amendment)]
Resolution 2a (Amendments to the ICCC Corporation By-Laws) – Books & Records (Clause 21):
Be it resolved that pursuant to the recommendations of the Board of Directors at this Special General Body Meeting held in Ottawa on the 23rd of June, 2018, the following amended clause replace Clause 21 in the By-Laws last amended on the 28th of April, 2012:
BOOKS AND RECORDS
21. The Directors shall see that all necessary books and records of the Corporation required by the By-laws of the Corporation or by any applicable statute or law are regularly and properly kept. In addition, each member shall be provided annually with a copy of a statement of accounts, and all books shall be made available on reasonable notice for examination to any member.
Resolution 2b (Amendments to the ICCC Corporation By-Laws) – Auditor (Clause 22):
Be it resolved that pursuant to the recommendations of the Board of Directors at this Special General Body Meeting held in Ottawa on the 23rd of June, 2018, the following amended clause replace Clause 22 in the By-Laws last amended on the 28th of April, 2012:
AUDITOR
22. Only when a regulatory body such as Charity Directorate of CRA, GST, Ontario Finance Department, or another, calls for a “Review Engagement” or “Audit,” the Board shall engage an auditor or a Chartered Professional Accountant (CPA) to conduct an audit or a review engagement of the accounts of the Corporation. Such auditor shall be engaged for the specific task.
Resolution 2c (Amendments to the ICCC Corporation By-Laws) – Membership (Clause 23):
Be it resolved that pursuant to the recommendations of the Board of Directors at this Special General Body Meeting held in Ottawa on the 23rd of June, 2018, the following amended clause replace Clause 23 in the By-Laws last amended on the 28th of April, 2012:
MEMBERSHIP
23. There shall be only one class of membership in the Corporation, namely, life membership (life being defined as the life of the donor). Membership fees to be paid by life members shall be $1,000 unless modified by the Board of Directors, subject to ratification at a General Meeting. Membership fee must be paid from the member’s own funds or by immediate family. The members shall be such persons as the Board of Directors may from time to time admit to membership in the Corporation. Members shall, at all meetings of members, be entitled to one vote and may vote by proxy. For a proxy to be voted at any meeting, it can be given only to a member in good standing. Proxy voting will be allowed for voting only and no more than two proxy votes will be accepted from a member present at the meeting.
Resolution 2d (Amendments to the ICCC Corporation By-Laws) – Annual and Other Meetings of Members (Clause 26):
Be it resolved that pursuant to the recommendations of the Board of Directors at this Special General Body Meeting held in Ottawa on the 23rd of June, 2018, the following amended clause replace Clause 26 in the By-Laws last amended on the 28th of April, 2012:
ANNUAL AND OTHER MEETINGS OF MEMBERS
26. The Annual General Meeting of the members shall be held at the Head Office of the Corporation in the National Capital Region before June 30 in each year. Any other general meeting of the members shall be held at the Head Office of the Corporation in the National Capital Region as the Board of Directors may determine and on such day as the said directors shall appoint.
Notice of the Annual General Meeting shall be sent to each member at least two (2) weeks prior to the date of the Meeting.
Resolution 2e (Amendments to the ICCC Corporation By-Laws) – Quorum of Members (Clause 30):
Be it resolved that pursuant to the recommendations of the Board of Directors at this Special General Body Meeting held in Ottawa on the 23rd of June, 2018, the following amended clause replace Clause 30 in the By-Laws last amended on the 28th of April, 2012:
QUORUM OF MEMBERS
30. A quorum for the transaction of business at any meeting of members shall consist of the lesser of ten per cent (10%) of membership or thirty (30) members, present in person. No proxies will be allowed for establishing the quorum.
Resolution 2f (Amendments to the ICCC Corporation By-Laws) – Financial Authority (Clause 39):
Be it resolved that pursuant to the recommendations of the Board of Directors at this Special General Body Meeting held in Ottawa on the 23rd of June, 2018, the following amended clause replace Clause 39 in the By-Laws last amended on the 28th of April, 2012:
FINANCIAL AUTHORITY
39. The Board of Directors shall present for approval at the Annual General Meeting a budget for the ensuing year, outlining projected revenues and expenses for the year. The Board may incur operating expenses not included in the approved budget, to the maximum of $15,000 in the year. This does not include operating expenses related to any grants received by ICCC during the year.
Resolution #3 – Amendments to Bylaws as of 23rd of June, 2018
[Click here to read the bylaws (before and after this amendment)]
Resolution 3. (Amendments to the ICCC Corporation By-Laws) – Meditation and Peace Garden as a Community Place to Promote Indian Heritage (Clause 40 – to be added):
Be it resolved that pursuant to the recommendations of the Board of Directors at this Special General Body Meeting held in Ottawa on the 23rd of June, 2018, the following new clause 40 be added to the By-Laws last amended on the 28th of April, 2012:
MEDITATION AND PEACE GARDEN AS A COMMUNITY PLACE TO PROMOTE INDIAN HERITAGE
40. In addition to the community centre, the Corporation also plans to establish a Meditation and Peace Garden as a community facility for Yoga, Meditation, spiritual discourses, scholastic studies, peace retreats, etc. in an open-air natural habitat.
For this facility as well as the Community Centre building, the corporation will be soliciting donations in large amounts (five and six figures) from individuals and institutions in the community. In addition to collecting building funds, the Board is also exploring possibilities of procuring land and/or existing buildings on a long-term lease on favourable terms.
All such donations will be deposited in the Building Fund as laid out in clause 38 herein.